When it comes to increasing productivity in the workplace, there are a lot of things that you can do. There are really two aspects to workplace productivity. The first is in a group setting such as if you are running a company. The success of your company will depend on just how productive your team is. The second is your own productivity. This is especially true if you work for yourself. The freedom to do what you want can be liberating but at the same time, it can also lead to laziness and inefficiency. Let’s look at some of the things that you can do to help increase productivity in both settings.
The first thing we will look at is personal productivity. Whether you work at the company office or you work from your home office, running a business can be quite exciting and is something many people dream about doing. Although you have the luxury of doing what you please, if you’re not productive with your time, you will quickly learn that this is a big problem. Many people believe that running a business is easy for whatever reason but it isn’t. It’s not that the mechanics is difficult or anything, it’s the time management and discipline that’s the toughest part. If you can get yourself to do what you need to do at exactly the time you told yourself you would do it, then you’ll be in good shape. The more productive you are, the more you will produce (greater outcome), and the more you produce, the more money you will make. Not everyone is set out to be a business owner. Most people would really be better off being told what to do, it’s the only way to get them to consistently produce.
So what are some things that you can do to help increase productivity in the workplace? Here are a couple of tips.
1. Have the right daily plan.
The key is to know what sort of outcome you want each day or week and to do whatever it takes to make it happen. Before you start creating to-do lists, you must first pinpoint the tasks that will yield the most results. Many people will get involved in what is known as “busy work.” This is basically things that you do that makes you think you’re busy but in actuality, doesn’t really do much for your bottom line.
In every business, there is about 20% of things you can do that will make up 80% of your results. If you are running a service business then most of your time needs to be obtaining jobs. If your business is about making sales then most of your time needs to be spend face to face with a potential client. If you have a product based business, then the majority of your time needs to be spend on attracting customers. Unless you know what the most important tasks are in your business, it’s easy to end up spending a lot of time doing things like “preparing” to work, checking emails, and other things that won’t make you money.
2. Have deadlines.
One of the easiest things to do when running your own business is putting things off. Since there isn’t a boss pressuring you to get your work done, it’s easy to “do it later”. This habit or mentality will probably cause the death of your business. In order to overcome this, you will need to set some deadline for yourself, just like in a job setting. By doing this, you will be more focused and will have a much better chance of completing what you need to get done. This will also cause you to allocate your time more wisely as well.
3. Improve time management.
If you can get more done with the same amount of time, then you will make more money. Many people don’t use their time efficiently. In order to do this, you need to do follow the first two suggestions. Once you know what to focus on and have a deadline, you will then need to manage your time better. Workplace productivity comes down to how much you can get done in 15 minutes. It’s easy to blow 15 minutes doing something pointless but if you can get into the habit of getting as much as you can possibly get done in a 15 minute period, you’ll be surprised of how much you can get done when you expand that time frame out to an hour.
If the goal is to produce, then you might need to do some outsourcing to increase productivity. Although there’s a handful of tasks that will make up the majority of your results, let’s face it, the other stuff needs to get done as well. These time consuming tasks can be outsourced to someone else. This will help free up your time so you can spend it to work on more important things.
In the next article, we’ll talk more about how to improve productivity in the workplace as in a company setting. Knowing how to get your employees to be productive could help your company grow and beat out the competition. Now knowing how to do this can cause you to lose money and even go under.
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